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Foundation and Grant Specialist

Company: Ozark technical community college
Date Posted: July 26, 2017

Salary Scale: $40,000 – $60,000

Qualifications & Experience:

MANDATORY:
  • Bachelor’s degree in accounting, finance or a related field from a regionally accredited institution of higher learning
  • Three years of experience with foundation and grant accounting, non-for-profit or similar fiscal work
  • Sound knowledge of generally accepted accounting principles, FASB, GASB and 501(c)(3) organizations;  
  • Excellent organizational skills and ability to meet deadlines; 
  • Strong attention to detail and self-management skills; 
  • Experience with public speaking and customer service; 
  • Demonstrated ability to work and communicate effectively with constituencies of a diverse organization; 
  • Availability to travel; 
  • Strong oral and written communication skills; 
  • Ability to use information technology for professional productivity (such as Microsoft Office Suite).

DESIRABLE:
  • Master’s degree in accounting, business administration or a related field from a regionally accredited institution of higher learning (or equivalent advanced work experience); 
  • Five years of experience with foundation and grant accounting, non-for-profit or similar fiscal work;
  • Experience with Colleague; (D4) Experience working within a collegiate setting.

POSITION DESCRIPTION

Department: Finance
FLSA: Exempt
Immediate Supervisor: Associate Vice Chancellor for Finance
Schedule Details: Full-time/12 month position/PSRS


Position Summary

The Foundation and Grant Specialist is responsible for the fiscal management of system grant awards and meeting mandatory reporting requirements, including but not limited to: grant related pre- and post-award functions for all funds of the college system; annual budget development for grants; disbursement in compliance with grantor agency regulations; and development and maintenance of federally negotiated indirect cost rate.
This position also maintains and monitors all financial records and reporting for the OTC Foundation; ensures safekeeping of assets; assists with development of Foundation policies and requests for proposal as well as ongoing monitoring and review; and assists with the preparation of the annual IRS 990 tax information return. Other major responsibilities include periodic internal audits of records and processes; preparation of financial reports in accordance with federal, state, generally accepted accounting principles, 501(c)(3) organizations, FASB and GASB requirements; special research projects related to financial analysis; and knowledge of state and federal laws and regulations of 501(c)(3) organizations.

Essential Job Duties

  • Responsible for fiscal management of system grant awards and meeting mandatory reporting requirements.
  • Perform pre- and post-award accounting functions for system grants to include budget and expense analysis, preparation of reimbursement requests, and draw down of funds, including appropriate financial report summaries.
  • Provide grant-administering departments with timely, accurate financial data, trends and recommendations to assist in preparation of annual program budgets and assist to resolve any budgetary issues.
  • Develop, submit and maintain federally negotiated indirect cost rate.
  • Oversee OTC Foundation accounting and fund management, including daily activities.
  • Responsible for the preparation of OTC Foundation financial statements and annual IRS 990 tax information.
  • Assist with development of Foundation policies and requests for proposal for financial and investment advisory services, as well as ongoing monitoring and review.
  • Maintain complete and accurate restricted files.Monitor and analyze restricted budgets including review of budget to actual reports.
  • Conduct detailed review of restricted funds documentation in preparation for external site visits.
  • Maintain financial records and supporting documentation for internal/external review and audit in accordance with record retention policies, as well as assist in preparation of year-end audit work papers.
  • Work collaboratively with the Grant Development office, OTC Foundation and other offices, campuses, and education centers to ensure all college financial/fiscal-related training, processes, optimization and intercommunication are supported, particularly with restricted files, budgets, and financial and compliance matters.
  • Complete requests and answer inquiries related to grants, foundation and general ledger.
  • Reconcile various general ledger liability accounts.
  • Assist with policy and procedure implementation and updates, including accounting policies to strengthen internal controls.
  • Assist with development and implementation of expedited workflow processes.
  • Perform special research projects related to financial analysis and prepare various financial analyses for management.
  • Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses and training, particularly in relation to federal/state laws and regulations for grants and 501(c)(3) organizations.
  • Exhibit exemplary attendance and punctuality.
  • Comply with college policies and procedures.
  • Perform other duties as assigned, including attending college functions, serving on committees and attending community events.
Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; use hands to finger/touch, handle, or feel; and talk or hear. The employee must be able to move around and about their area, and operate a computer as needed. Specific vision abilities required by this job include close vision.

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

Application Information

Qualified applicants should submit the following documents to jobs@otc.edu or fax to 417-447-2633.
OTC Application for EmploymentCover letter detailing how you meet the mandatory and desirable requirements; Your professional resume; and Copy of college transcripts.
The College:
 
Ozarks Technical Community College’s primary mission is to provide accessible, high quality, affordable technical and general education that is responsive to the educational needs of the community and its diverse constituencies.
Ozarks Technical Community College prohibits discrimination and harassment and provides equal opportunities in its admissions, educational programs, activities, and employment regardless of race, color, religion, gender, national origin, age, marital status, sexual orientation, political affiliation, veteran status, and disabilities that include HIV and AIDS, and medical conditions. Bona fide occupational qualifications will be allowed in those instances where age, gender, or physical requirements apply to the appropriate and efficient administration of the position.